RDS Regional Data Services, Inc.

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Work Orders General Information

Regional Data Services has developed a web based Work Order System that quickly and easily installs on your web server. The software can be used with the RDS Student Information System or can be a standalone module. This Web based Module is designed to eliminate the slow paper process for submitting and tracking Work Orders.

• Facilitates communication between administrators and end users

• Reduces or eliminates paperwork

• Creates an audit trail for work requests

• Stores all data in a centralized location

• Easy to use, requires little training

• End users can check the status of work orders at any time

• Administrators can approve or return paperless work orders, including comments for each action

• Preventative maintenance scheduling

• Equipment tracking

• Labor and material cost tracking

• Full color, customizable reports

• User defined workflow

• Variable approval levels

• Customizable security

• Printable to do lists

• Color coded status levels

• User defined facilities, trades, divisions and priority levels

• Shortcuts for common tasks

• Archiving of completed work orders

• Automatic calculation of labor costs

Frequently Asked Questions

Q. What other software is needed to run RDS Work Orders?

A. A Server running Windows 2000 Server or Windows 2003 Server, including Internet Information Services (IIS) version 5.0, SQL Server 2000 or higher and a connection to the Internet with a static IP address. Workstations with at least a Pentium III processor at 733 Mhz, 384 MB of RAM minimum, 9 GB drive for system disk, 18 GB drive for data disk & a tape backup system with minimum capacity of 30 GB (recommended)

Q. How much training is required?

A. Approximately 8 hours