RDS Regional Data Services, Inc.

products > eProcurement

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eProcurement General Information

Regional Data Services eProcurement software streamlines the process for odering items from eProcurement sites such as OneIndiana or IAESC (Indiana Approved Educational Shopping Cooperative). The eProcurement System allows users to select items, via the wib, and automatically create a requisition in the RDS Financial System. The eProcurement system uses the account security from the RDS Financial System for authorized purchasing users.

features:

- Eliminates the entry of the requisition detail into the RDS Financial System when ordering from an eProcurement website.

- If items are purchased from multiple vendors, the system will create separate requisitions for each vendor.

- All current RDS Financial Security is used. This eliminates the need to set up any additional security

- RDS Security will only permit users to make purchases from their list of authorized budget accounts.

- Users will not be permitted to over-expend an account, unless the proper RDS administrative rights are granted. If an over-expense is allowed, an audit trail will be created showing the overage upon entry.

- Multiple accounts can be entered on a requisition.

- Check balances on accounts before shopping.

- Select the 'Ship to' location and address from a dropdown box.

- Purchasing item detail is automatically downloaded to the RDS requisition database.

- Once a requisition is properly approved and the purchase order has been created, in the RDS Financial System, an electronic notification is sent to the online store, which releases that order for processing/delivery.

- Display summary totals by account and vendor, along with individual requisition detail.