RDS Regional Data Services, Inc.

events

March 2010 - Free Training Session

TARGET AUDIENCE: Accounts Payable & Fixed Asset Personnel

Wednesday, March 24, 2010

9:00 AM - 11:30 AM (CST)

Wednesday, March 31, 2010

1:00 PM - 3:30 PM

Regional Data Services, 1260 Arrowhead Court, Crown Point, IN 46307 mapquest

Session	Topic	Speaker	Length
1	Fixed Assets Valuation, Depreciation Tracking & Transfers	Lynda Jones	55 Minutes
2	1099 Alternate Name & Address & ECA Association	Lynda Jones	20 Minutes
	Break		15 Minutes
3	Vendor Direct Deposit Processing	Lynda Jones	60 Minutes

Schedule Detail

Session 1: Fixed Assets Valuation, Depreciation Tracking & Transfers

Fixed Asset Valuation Tracking (F12-1, 2, 4, 6)

Discussions include the setup of data needed (in F12-11-1) to have the system manage asset valuation on the General Ledger

Fixed Asset Depreciation Tracking (F12-21)

Discussions include the setup of data needed (in F12-11-1) to have the system manage asset depreciation on the General Ledger and through expenses on Journal Entries

Fixed Asset Mass Transfer (F12-23)

When a building is closed, or assets need to be moved from one room to another, use the mass transfer function in F12-23.

Session 2: 1099 Alternate Name & Address & ECA Association

Discussions include the ability to now maintain a completely different name and address for printing on 1099-MISC and 1099-INT forms. For schools with the RDS ECA software, a link is now available between ECA vendors and Financial vendors.

Session 3: Vendor Direct Deposit Processing

Discussions include how to record and track the direct depositing of vendor claim payments, how the system records direct deposits, what paper is generated and the production of the ACH file for the bank.

* If you are unable to attend a free training session and at a later date your require training on these new features, standard training rates will apply.

First Session Thoughts

Real-time attendance just got slicker!

Attendees at the free training session on October 16, learned how to set "Absence Thresholds" in the web-based teacher module. Thresholds visually alert the teacher that attendance or tardies need attention, by color-flagging absences and tardies that meet or exceed certain limits. Here's an example of how this feature can work for you...

School XYZ has a policy that when a student misses 3 periods of a class within a single grade period, a parent conference is required. To easily make teachers aware, in a timely manner, the attendance officer at School XYZ sets a threshold of 3 absences, using the web teacher module's administration functions. Now, when the teacher views attendance in "Summary," and selects Grade Period view, she can tell at a glance who to schedule for conferences. The number of absences will appear for each grade period, and when a threshold is met or exceeded, the box will be color-coded red (or your favorite alert color).

Teachers will love it. Students, well...not so much.

posted by Nancy Wedig

Our first Free Training session

Our first free training session was held on Thursday, October 16, 2008. Topics included Extra-Curricular Accounting, Absence Thresholds in the Teacher Module, New Features of the Teacher Module and Gradebook, Grade Submission, Reporting and Spreadsheet Generation of Financial and Payroll Data, and a discussion of online payroll information for employees. We had a lot of great questions and comments. Free lunch was also provided. Thanks to everyone who attended! Our next Free Training session will be announced soon.

posted by Kevin Hanusin